Job Description
Join our dynamic team at the City of Tucson as a Local Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support daily operations in a fast-paced municipal environment. This full-time position offers competitive compensation, comprehensive benefits, and the opportunity to contribute directly to our community's growth. Immediate hiring available for qualified candidates ready to excel in a mission-driven role.
As a cornerstone of our administrative staff, you'll ensure seamless office operations while supporting department heads and community members. If you thrive in detail-oriented environments and possess exceptional communication skills, we encourage you to apply today!
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meeting logistics
- Prepare and distribute official correspondence, reports, and confidential documents
- Process invoices, purchase orders, and maintain accurate financial records
- Act as primary point of contact for internal staff and external stakeholders
- Coordinate office supplies inventory and equipment maintenance
- Support event planning and community outreach initiatives
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion
- Strong organizational and time-management abilities
- Experience with municipal/government operations a plus
- Valid Arizona driver's license required