Job Description
We're urgently seeking a detail-oriented Local Administrative Assistant to join our dynamic team in Philadelphia. This flexible-schedule role offers the perfect work-life balance while supporting critical daily operations. If you thrive in fast-paced environments and excel at multitasking, apply now to become an essential part of our growing organization!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications including emails, calls, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare reports, presentations, and documentation using Microsoft Office Suite
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support onboarding processes for new team members
- Assist with special projects and administrative initiatives as assigned
Qualifications
- Minimum 2 years of administrative support experience in a local setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- High school diploma or equivalent; associate degree preferred
- Flexibility to work alternative hours when required
- Valid Pennsylvania driver's license (for occasional local errands)