Job Description
Join our dynamic team as an Entry-Level Administrative Assistant in the heart of New York City! We're seeking a motivated professional with a flexible mindset to support our community-focused operations. This role offers adaptable scheduling options including hybrid work arrangements, making it perfect for students, career changers, or anyone seeking work-life balance. You'll gain invaluable hands-on experience in office management while contributing to meaningful projects that impact local communities.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for department heads
- Handle incoming communications including phone calls, emails, and in-person inquiries
- Perform data entry and maintain accurate digital and physical records
- Assist with report preparation, document formatting, and presentation creation
- Coordinate office supplies inventory and procurement processes
- Support event planning and meeting coordination for community initiatives
- Process expense reports and assist with basic bookkeeping tasks
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, etc.)
- Positive attitude and willingness to learn new systems
- Reliable transportation to Manhattan office (2 days/week on-site)