Job Description
We're seeking a dynamic Administrative Assistant to join our NYC team with a flexible schedule! At Metropolitan Solutions Inc., we value work-life balance while delivering exceptional service to our clients. This full-time role offers hybrid work options and core hours (10 AM - 3 PM), allowing you to craft your ideal workday around personal commitments.
Our ideal candidate thrives in fast-paced environments and possesses exceptional organizational skills. You'll be the backbone of our office operations, supporting executives across finance, legal, and client relations departments. We offer competitive benefits including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Prepare confidential documents, contracts, and presentation materials with precision
- Oversee office inventory management and vendor relationships
- Coordinate virtual and in-person meetings, including logistics and catering
- Handle incoming communications with professionalism and discretion
- Assist in onboarding processes and new employee orientation
- Maintain digital filing systems with meticulous attention to detail
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Proven experience with calendar management software (Calendly, Outlook)
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality in sensitive environments
- Strong problem-solving skills with proactive approach
- Flexibility to adapt to changing priorities and deadlines