Job Description
Join our dynamic Boston team as a Local Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our daily operations while maintaining work-life balance. This hybrid role offers remote flexibility with occasional on-site presence in our vibrant downtown Boston office. Enjoy competitive compensation, a collaborative environment, and the opportunity to grow your administrative career in one of America's most historic cities.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for department leadership
- Handle incoming communications, including calls, emails, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with report preparation, data entry, and document formatting
- Coordinate office logistics, including supply inventory and vendor communications
- Support event planning and meeting preparation for internal and external stakeholders
- Perform light bookkeeping tasks and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Previous experience with scheduling software (e.g., Calendly, Doodle)
- Flexibility to work during core business hours with remote options