Job Description
Join the vibrant City of Long Beach team as a Local Administrative Assistant with flexible scheduling options! We're seeking a detail-oriented professional to support our dynamic municipal operations with adaptable hours that work for your lifestyle. Enjoy competitive benefits, career growth opportunities, and the chance to make a tangible impact in our coastal community.
Why Work With Us? We pride ourselves on fostering an inclusive environment where work-life balance is prioritized. This hybrid-eligible role offers remote flexibility while ensuring meaningful in-person collaboration. As a key support pillar, you'll directly contribute to efficient public service delivery while building transferable skills in government administration.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex departmental logistics
- Prepare, edit, and distribute official correspondence, reports, and meeting materials
- Maintain digital and physical filing systems with meticulous attention to compliance
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Process financial transactions, purchase orders, and expense reports with precision
- Coordinate logistics for meetings, events, and facility reservations
- Support data entry, record maintenance, and document retention procedures
Qualifications
- Associate's degree or equivalent combination of education and experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with administrative software and database management
- Ability to maintain confidentiality and exercise professional discretion
- Flexibility to work core hours with adjustable start/end times (7am-6pm window)