Job Description
Join Boston Community Services as a Local Administrative Assistant and become an essential part of our mission-driven team. We offer a flexible schedule designed to work around your life while making a tangible impact in our community. This role combines dynamic administrative support with the opportunity to contribute to meaningful local initiatives. Enjoy a collaborative environment with competitive compensation, professional development opportunities, and the satisfaction of supporting Boston residents.
Responsibilities
- Manage daily office operations including scheduling, correspondence, and record maintenance
- Coordinate community outreach programs and volunteer coordination logistics
- Handle confidential client data with strict adherence to privacy regulations
- Support department heads with reporting, budget tracking, and meeting preparation
- Maintain digital and physical filing systems with meticulous organization
- Act as primary liaison between community members and internal departments
- Process invoices, reimbursements, and financial documentation
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in administrative or customer-facing support role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks in a fast-paced environment
- Experience with scheduling software (e.g., Calendly, Doodle)
- Strong attention to detail and organizational abilities
- Valid Massachusetts driver's license preferred