Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in public service! We're seeking a motivated individual to support daily operations across Jacksonville's municipal departments. This full-time role offers hands-on experience in office coordination, client interaction, and administrative systems—perfect for recent graduates or career changers. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills shine. Immediate hiring available for candidates ready to contribute to our community's success.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism
- Perform accurate data entry and maintain digital/physical filing systems
- Coordinate schedules, meetings, and travel arrangements for department staff
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Assist with inventory management and office supply procurement
- Support community outreach initiatives and public-facing events
- Collaborate with cross-functional teams to ensure seamless operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Basic proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize tasks efficiently
- Positive attitude and willingness to learn new systems
- Valid driver's license and reliable transportation (for field assignments)