Job Description
Join our dynamic team as a Local Administrative Assistant with specialized data entry expertise. We're seeking a detail-oriented professional to support our Illinois operations with precision and efficiency. This hybrid role combines on-site collaboration in our downtown Chicago office with flexible remote options. Enjoy competitive benefits, professional development opportunities, and a collaborative work environment dedicated to community impact.
Why Join Us?
- Competitive salary with annual performance reviews
- Comprehensive health, dental, and vision insurance
- Generous PTO and paid holidays
- Tuition reimbursement program
- Modern downtown workspace with transit access
Responsibilities
- Maintain accurate and secure databases through high-volume data entry with 99.9% accuracy
- Process and verify administrative documents including permits, forms, and correspondence
- Coordinate scheduling, meeting logistics, and office communications for 5+ department heads
- Generate reports and analytics using Excel, Salesforce, and proprietary systems
- Manage digital filing systems and ensure compliance with Illinois record-keeping regulations
- Support cross-functional projects through document preparation and presentation formatting
- Train on new data protocols and software implementations as needed
Qualifications
- Minimum 2 years experience in administrative/data entry roles
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills
- WPM typing speed of 65+ with 10-key numeric proficiency
- Experience with CRM systems (Salesforce preferred) or similar databases
- Strong attention to detail with proven error reduction capabilities
- Ability to maintain confidentiality and handle sensitive information
- Associates degree or equivalent certification in office administration
- Illinois residency required for local compliance purposes