Job Description
Join the dynamic team at the City of Long Beach as a Local Administrative Assistant specializing in data entry. We're seeking a meticulous professional to support our municipal operations with exceptional organizational skills and attention to detail. This role is pivotal in maintaining accurate records and ensuring seamless administrative workflows within our vibrant coastal community.
As a key contributor to our city's administrative backbone, you'll enjoy competitive benefits, professional development opportunities, and the chance to serve Long Beach residents directly. We value diversity, equity, and inclusion in our workplace and encourage all qualified candidates to apply.
Responsibilities
- Accurately enter, update, and maintain complex datasets in municipal databases and record-keeping systems
- Process and verify documents including permits, applications, and departmental forms with precision
- Manage confidential information with strict adherence to privacy protocols and data security standards
- Coordinate scheduling, correspondence, and office logistics for departmental teams
- Generate reports, spreadsheets, and statistical summaries using advanced Excel functions
- Provide frontline administrative support to residents, vendors, and city departments
- Implement process improvements to enhance data accuracy and workflow efficiency
Qualifications
- Minimum 2 years of professional data entry experience with proven accuracy (10,000+ keystrokes/hr)
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, VLOOKUP, data validation)
- Associate's degree in Business Administration or related field preferred
- Exceptional attention to detail with ability to detect discrepancies in complex datasets
- Strong organizational skills with demonstrated ability to manage multiple priorities
- Experience with municipal or government record-keeping systems preferred
- Professional communication skills for interacting with diverse stakeholders