Job Description
Join our dynamic team at Chicago Business Solutions as an Entry-Level Receptionist! This role is perfect for detail-oriented individuals starting their administrative careers with a focus on data accuracy and client interactions. You'll be the first point of contact, managing office communications while maintaining precise digital records. We provide comprehensive training and growth opportunities for motivated professionals eager to develop administrative expertise in Chicago's thriving business district.
Responsibilities
- Manage professional front desk operations including call handling, visitor greeting, and mail processing
- Perform accurate data entry of client information, scheduling, and correspondence into CRM systems
- Coordinate office calendars and meeting logistics for 10+ department heads
- Maintain digital filing systems with strict adherence to confidentiality protocols
- Assist with onboarding paperwork processing and new employee orientation materials
- Collaborate with administrative team on cross-departmental projects
- Monitor office inventory and coordinate supply procurement
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Minimum 6 months data entry experience with typing speed of 45+ WPM
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional verbal/written communication and interpersonal skills
- Strong attention to detail and organizational abilities
- Basic understanding of CRM systems (Salesforce experience a plus)
- Ability to multitask in a fast-paced environment
- Professional demeanor with customer service focus