Job Description
Join our dynamic team at Oakland Community Services as a Local Administrative Assistant and become the backbone of our operations! We're seeking a detail-oriented professional with exceptional data entry skills to support our mission-driven organization. In this vital role, you'll ensure seamless office functionality while contributing directly to community impact initiatives. Enjoy a collaborative environment with growth opportunities, competitive benefits, and the satisfaction of serving Oakland residents. If you're passionate about precision and want to make a difference locally, apply today!
Responsibilities
- Accurately input, update, and maintain critical data in CRM and database systems
- Manage confidential client records with strict adherence to HIPAA and privacy protocols
- Coordinate daily office operations including scheduling, correspondence, and supply management
- Process invoices, reimbursements, and financial documentation with meticulous attention
- Support event coordination and community outreach logistics
- Generate monthly reports using Excel and internal reporting tools
- Act as primary liaison for community inquiries and stakeholder communications
Qualifications
- Minimum 2 years proven data entry experience with 10,000+ keystrokes per minute accuracy
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Associate's degree in Business Administration or related field preferred
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Knowledge of Oakland community resources strongly preferred
- Experience with Salesforce or similar CRM systems
- Ability to pass background check and maintain confidentiality