Job Description
Join our vibrant team as a Local Administrative Assistant and become the backbone of our community-focused operations. This part-time role offers the perfect opportunity to contribute to meaningful projects while enjoying San Francisco's dynamic work environment. We're seeking a detail-oriented professional who thrives in fast-paced settings and takes pride in delivering exceptional administrative support.
Our ideal candidate will work closely with department heads to ensure seamless office operations, manage critical documentation, and provide exceptional client-facing support. This position is ideal for individuals seeking flexible hours (20-25 hours/week) without compromising impact. If you're passionate about community service and possess stellar organizational skills, we encourage you to apply today!
Responsibilities
- Manage office calendars, coordinate meetings, and arrange travel logistics for department staff
- Process incoming communications (emails, calls, mail) and route to appropriate personnel
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Assist with onboarding processes including new hire paperwork and orientation materials
- Coordinate office supply inventory and equipment maintenance requests
- Support community outreach initiatives by managing event logistics and volunteer coordination
Qualifications
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Associate's degree or equivalent combination of education and experience
- Ability to work independently with minimal supervision
- Valid California driver's license and reliable transportation (for occasional off-site duties)
- Proficiency with office equipment (copiers, scanners, multi-line phone systems)