Job Description
Join Boston's premier municipal team as a Local Administrative Assistant! We're seeking a detail-oriented professional to support our city operations with exceptional organizational and data management skills. This role is perfect for individuals passionate about serving the Boston community while honing administrative expertise in a dynamic public sector environment. Enjoy competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact on local governance.
Responsibilities
- Accurately enter, update, and maintain confidential data in municipal databases and record-keeping systems
- Process and reconcile administrative documents with precision, ensuring 99.5% data integrity
- Coordinate departmental scheduling, meeting logistics, and inter-office communications
- Manage office supply inventories and procurement processes for 15+ staff members
- Prepare and distribute official reports, memos, and correspondence with proper formatting
- Support public-facing inquiries via phone and in-person interactions at our downtown hub
- Assist in records management, document scanning, and digital archiving initiatives
Qualifications
- Minimum 2 years proven administrative experience with data entry focus
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with 10,000+ keyst/hr typing speed
- Associate's degree in Business Administration or related field preferred
- Exceptional organizational skills with ability to manage competing priorities
- Strong attention to detail with demonstrated accuracy in data handling
- Knowledge of Boston municipal systems and local regulations advantageous
- Excellent verbal/written communication skills for stakeholder interactions
- Ability to handle confidential information with discretion and professionalism