Job Description
Join our dynamic team at Boston City Solutions as a Local Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our downtown Boston operations with adaptable hours that fit your lifestyle. Enjoy competitive compensation, a collaborative environment, and the opportunity to make a tangible impact in our community.
As a cornerstone of our administrative team, you'll ensure seamless operations while enjoying the freedom to balance work with personal commitments. If you're passionate about precision, excel in multitasking, and thrive in a flexible setting, we want to hear from you!
Responsibilities
- Manage calendars, coordinate meetings, and handle correspondence for department heads
- Process invoices, expense reports, and financial documentation with meticulous attention to detail
- Act as primary point of contact for internal/external communications via phone, email, and in-person
- Maintain digital and physical filing systems with confidential client and organizational data
- Coordinate office logistics including supply inventory, equipment maintenance, and event support
- Support project coordination by compiling reports, creating presentations, and tracking deadlines
- Assist with onboarding processes and training materials for new team members
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years experience in administrative support or office coordination
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities with professional demeanor
- Proven experience maintaining confidential information and sensitive data
- Flexibility to work varied shifts including occasional evenings/weekends as needed
- Local Boston area residency strongly preferred for in-office support