Job Description
Join CityGate Solutions as a Local Administrative Assistant in vibrant Jacksonville, FL! We're seeking a detail-oriented professional to support our dynamic team with exceptional organizational skills and a passion for efficiency. Enjoy a flexible schedule while making a tangible impact in our community-focused operations. This full-time role offers competitive compensation and growth opportunities in a supportive environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executives and departments
- Handle confidential documents with discretion and maintain secure filing systems
- Process invoices, expenses, and financial transactions using QuickBooks
- Serve as primary point of contact for internal/external communications via phone/email
- Coordinate office operations including supplies, equipment, and vendor relationships
- Prepare professional correspondence, reports, and presentations
- Support event planning and meeting coordination for community initiatives
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in local government or non-profit sector
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment with flexible scheduling needs
- Knowledge of Jacksonville community resources preferred