Job Description
We are seeking a highly organized Local Administrative Assistant to join our dynamic team in Indianapolis. This full-time role offers competitive compensation and the opportunity to support critical municipal operations in a fast-paced environment. The ideal candidate will be the backbone of our office, ensuring seamless administrative workflows and exceptional service to residents and staff alike.
Responsibilities
- Manage office calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute official documents, reports, and presentations
- Maintain accurate digital and physical filing systems with strict confidentiality
- Assist with budget tracking, expense reports, and procurement processes
- Provide cross-departmental support for special projects and events
- Serve as primary point of contact for public inquiries and vendor relations
Qualifications
- Associate's degree or equivalent administrative certification required
- 3+ years of proven administrative support experience
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Ability to multitask effectively under tight deadlines
- Knowledge of municipal procedures and public sector protocols preferred