Job Description
Join our dynamic team as a full-time Administrative Assistant in Oakland, IL. We're seeking a detail-oriented professional to support our office operations with exceptional organizational skills and proactive communication. This role offers growth opportunities within a collaborative environment focused on efficiency and excellence.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital/physical filing systems with strict confidentiality
- Assist with procurement, expense reporting, and vendor coordination
- Support onboarding processes and office supply inventory management
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Experience with office equipment (copiers, scanners, phone systems)
- Ability to maintain strict confidentiality and handle sensitive information