Job Description
Join our dynamic team in Mesa, AZ as a Local Administrative Assistant! We're urgently hiring for a detail-oriented professional to support our community-focused operations. This role is perfect for individuals with exceptional data entry skills who thrive in fast-paced environments. You'll be the backbone of our office, ensuring seamless administrative workflows while contributing directly to Mesa's community initiatives.
Responsibilities
- Accurately input and manage critical data in municipal systems with 99%+ precision
- Coordinate departmental scheduling, meetings, and community event logistics
- Prepare official documents, reports, and correspondence for public distribution
- Maintain confidential records and digital filing systems with strict compliance
- Act as primary liaison between residents and city departments via phone/email
- Process invoices, purchase orders, and expense reports with financial accuracy
- Support cross-functional projects with administrative expertise and problem-solving
Qualifications
- Minimum 2 years verified data entry experience with 10,000+ keystrokes/hour
- Proficiency in Microsoft Office Suite (Excel pivot tables, mail merge, PowerPoint)
- Associate's degree in Business Administration or related field preferred
- Knowledge of Arizona municipal procedures and public sector systems
- Exceptional organizational skills with ability to prioritize competing deadlines
- Clear verbal/written communication with Spanish fluency a plus
- Valid Arizona driver's license with clean record for occasional errands