Job Description
Join Oakland's dynamic city team as a Local Administrative Assistant and become the backbone of our community operations! We're seeking a detail-oriented professional to provide essential administrative support across multiple departments. This premium opportunity offers competitive compensation, comprehensive benefits, and the chance to contribute directly to Oakland's civic excellence. Work in a collaborative environment where your organizational skills directly impact public service delivery.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating complex meeting logistics
- Process and maintain confidential records, documents, and electronic filing systems
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Prepare, edit, and distribute official correspondence, reports, and presentation materials
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Assist with budget tracking, expense reports, and procurement documentation
- Support special projects and events requiring administrative coordination
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience in a public sector environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills with professional demeanor
- Experience with records management and confidential information handling
- Valid California driver's license and reliable transportation