Job Description
Join Chicago Community Services as a Local Administrative Assistant and become the backbone of our dynamic team! We're seeking a highly organized professional to support our community-focused operations in the heart of downtown Chicago. Enjoy a flexible schedule while making a tangible impact in our vibrant city. This full-time role offers competitive compensation, comprehensive benefits, and a supportive environment where your administrative expertise truly matters.
Responsibilities
- Manage office calendars, schedule appointments, and coordinate meetings across multiple departments
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute reports, presentations, and official documentation
- Maintain accurate filing systems (digital and physical) and ensure data integrity
- Assist with onboarding processes and provide administrative support to new hires
- Coordinate office supplies inventory and vendor relationships
- Support special projects and community events as needed
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines effectively
- Flexibility to adapt to changing priorities and maintain composure under pressure