Job Description
Join our dynamic team at Oakland Municipal Services as a Local Administrative Assistant and become the backbone of our community-focused operations. In this pivotal role, you'll provide essential administrative support to ensure seamless daily operations while contributing directly to Oakland's public service excellence. We offer a collaborative environment with competitive benefits and opportunities for professional growth within a mission-driven organization.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for department staff
- Process incoming communications, including emails, calls, and correspondence with professionalism
- Maintain accurate digital and physical filing systems for confidential records
- Assist with budget tracking, expense reports, and procurement documentation
- Support event coordination and logistics for community outreach initiatives
- Prepare and distribute official correspondence, reports, and presentations
- Collaborate with cross-functional teams to streamline office workflows
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion and confidentiality
- Proven experience managing multiple priorities in a fast-paced environment
- Associate's degree or equivalent administrative certification preferred