Job Description
Join Metro Solutions Group as a Local Administrative Assistant and become the backbone of our dynamic team! We're seeking a detail-oriented professional to drive operational excellence in our Chicago headquarters. This is your chance to make an immediate impact in a fast-paced environment where your organizational skills will shine.
As a vital member of our administrative team, you'll support executives across departments, ensuring seamless workflows and exceptional stakeholder experiences. If you thrive in collaborative settings and possess a passion for precision, this full-time role offers competitive compensation and growth opportunities.
Responsibilities
- Manage executive calendars, scheduling high-priority meetings and coordinating logistics
- Prepare, edit, and distribute confidential documents with meticulous attention to detail
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Support departmental projects through data management, report compilation, and presentation preparation
- Implement and maintain efficient filing systems for both digital and physical records
- Assist with onboarding processes and serve as primary point of contact for new hires
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of administrative support experience in corporate or municipal environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with proven ability to manage competing priorities
- Strong written and verbal communication skills with polished professional demeanor
- Experience with office management software (e.g., SAP, Oracle) preferred
- Ability to maintain confidentiality and exercise discretion in sensitive matters