Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team in San Jose. In this pivotal role, you will serve as the operational backbone of our office, ensuring that administrative workflows run smoothly while maintaining the integrity of our critical data systems. We value precision, efficiency, and a proactive attitude in our candidates.
Your primary focus will be on high-volume data entry, document management, and general office support. You will collaborate closely with the management team to streamline processes and improve overall office productivity. If you are looking for a stable, professional environment where your organizational skills are highly valued, we want to hear from you.
Responsibilities
- Accurately input, update, and maintain data in various databases and spreadsheets with a focus on 10-key proficiency.
- Manage incoming correspondence, including email and phone inquiries, routing messages to the appropriate team members.
- Prepare, organize, and file physical and electronic documents to ensure efficient record-keeping.
- Assist with inventory management and basic bookkeeping tasks, including reconciling receipts and expense reports.
- Schedule and coordinate appointments, meetings, and travel arrangements for department heads.
- Order office supplies and manage vendor relationships to ensure a well-stocked workspace.
Qualifications
- High school diploma or GED required; associate degree or certificate in Office Administration is a plus.
- Proven experience in data entry, office administration, or a similar administrative support role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with database management software.
- Fast and accurate typing speed (minimum 45 WPM) and excellent 10-key skills.
- Strong attention to detail with the ability to spot errors and correct them immediately.
- Excellent verbal and written communication skills.