Job Description
Join our dynamic team as a Local Administrative Assistant in the heart of New York City! We're seeking a highly organized professional to support our office operations with precision and enthusiasm. This full-time role offers competitive compensation, growth opportunities, and a collaborative environment where your skills will make an immediate impact. If you thrive in fast-paced settings and excel at multitasking, apply today to become an integral part of our success story.
Responsibilities
- Manage office calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and distribute reports, presentations, and confidential documents
- Maintain digital and physical filing systems for organized record-keeping
- Support onboarding processes for new hires and coordinate office events
- Assist with budget tracking and expense report processing
- Coordinate vendor relationships and office supply inventory
- Act as primary liaison between staff, clients, and external partners
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in office support or administrative assistant roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and ability to manage competing priorities
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with a solutions-oriented mindset