Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our Jacksonville operations! We're seeking a highly organized professional to support our executives with seamless administrative coordination. Enjoy a flexible schedule while maintaining a professional work environment with competitive benefits and growth opportunities. Perfect for candidates seeking work-life balance in a vibrant Florida city.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Prepare, edit, and distribute confidential correspondence and reports
- Oversee office supply inventory and vendor relationship management
- Coordinate travel arrangements and expense reporting with precision
- Act as primary point of contact for internal and external communications
- Organize and maintain digital/physical filing systems with meticulous attention to detail
- Support special projects and event planning initiatives
Qualifications
- Associate's degree or equivalent experience (3+ years in administrative roles)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in fast-paced environments
- Discretion when handling confidential information
- Experience with calendar management software (Calendly, etc.)
- Flexibility to adjust schedule during peak operational periods