Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our community operations. This immediate opening offers a competitive salary package, comprehensive benefits, and the opportunity to make a tangible impact in Jacksonville's public sector. We're seeking a highly organized professional to support departmental functions with precision and excellence.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain accurate electronic and physical filing systems
- Process administrative tasks including expense reports, purchase orders, and data entry
- Coordinate travel arrangements and logistics for department staff
- Support special projects and events as assigned by department leadership
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Knowledge of Jacksonville municipal operations a plus