Job Description
Join our dynamic team at the City of Jacksonville as a Local Administrative Assistant and become the backbone of our municipal operations. We're seeking a highly organized professional to support departmental functions with precision and enthusiasm. This full-time position offers immediate hiring for candidates ready to make a tangible impact in our vibrant community. Enjoy competitive benefits, professional growth opportunities, and the satisfaction of serving Jacksonville's residents.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Process incoming communications including calls, emails, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare, edit, and distribute official documents, reports, and presentations
- Coordinate office supplies inventory and procurement processes
- Assist in event planning and logistical coordination for departmental activities
- Support staff with data entry, record-keeping, and administrative tasks
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Knowledge of Jacksonville municipal operations a plus
- Valid Florida driver's license required