Job Description
Join Oakland City Hall as a Local Administrative Assistant and become the backbone of our dynamic team! We're seeking a highly organized professional to provide essential administrative support with weekly pay and a comprehensive benefits package. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and want to make a tangible impact in our community. Enjoy flexible scheduling, professional development opportunities, and a collaborative workplace culture.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics for department heads
- Process incoming communications including emails, calls, and correspondence with professionalism
- Prepare and distribute confidential reports, presentations, and official documents
- Maintain accurate filing systems both physical and digital ensuring compliance with record-keeping protocols
- Assist with event planning including venue coordination, vendor management, and attendee registration
- Perform data entry and database management with precision and confidentiality
- Provide comprehensive office support including supply inventory management and equipment maintenance
Qualifications
- Minimum 2 years of administrative or office support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize tasks in high-pressure environments
- Strong written and verbal communication skills with attention to detail
- Ability to handle sensitive information with discretion and maintain confidentiality
- Experience with calendar management and scheduling tools
- Associates degree or equivalent certification in Office Administration preferred