Job Description
We're seeking a highly organized Local Administrative Assistant to join our dynamic team in Chicago. This full-time position offers immediate employment and the opportunity to become an integral part of our community-focused operations. You'll provide essential administrative support to ensure seamless daily operations while working in a collaborative environment that values professional growth.
Our ideal candidate thrives in fast-paced settings, demonstrates exceptional attention to detail, and possesses strong interpersonal skills. This role is perfect for a dedicated professional looking to make a tangible impact in local administration while advancing their career with a forward-thinking organization.
Responsibilities
- Manage office calendars, coordinate meetings, and arrange travel logistics for department staff
- Handle incoming communications including calls, emails, and correspondence with professionalism and discretion
- Maintain digital and physical filing systems with meticulous attention to record-keeping protocols
- Prepare and process confidential documents, reports, and presentations using MS Office Suite
- Assist in onboarding new employees and coordinate office equipment inventory management
- Act as primary point of contact for local vendors and service providers
- Support budget tracking and expense report processing for the administrative division
Qualifications
- Minimum 3 years of administrative experience in a professional office environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with strong customer service orientation
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Proven ability to manage multiple priorities with strict attention to deadlines
- Experience handling confidential information with discretion and integrity
- Knowledge of local government protocols and procedures is highly desirable