Job Description
Join our dynamic team at City Innovations Group as a Local Administrative Assistant and become the backbone of our operations in San Jose's thriving tech hub. We're seeking a highly organized professional to deliver exceptional administrative support while fostering a collaborative workplace culture. This full-time role offers competitive compensation, comprehensive benefits, and growth opportunities within a forward-thinking organization.
Responsibilities
- Manage executive calendars, coordinate complex meeting arrangements, and handle travel logistics
- Process confidential documents, expense reports, and vendor invoices with precision
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Maintain digital and physical filing systems with strict adherence to compliance standards
- Support HR functions including onboarding, scheduling interviews, and benefits administration
- Coordinate office supplies, equipment maintenance, and facility services
- Assist with event planning and execution for company initiatives
Qualifications
- Associate's degree or equivalent combination of education/experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with meticulous attention to detail
- Proven experience handling confidential information and sensitive data
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment with competing priorities
- Proficiency with office equipment and standard administrative software