Job Description
Join our dynamic team at Jacksonville City Solutions as a Local Administrative Assistant and become the backbone of our daily operations! We're seeking a highly organized professional to support our city-based initiatives with immediate availability. This role offers competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in Jacksonville's community. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department leadership
- Handle confidential correspondence, records, and sensitive documentation
- Coordinate office operations including supply inventory, equipment maintenance, and vendor communications
- Prepare and distribute professional reports, presentations, and meeting materials
- Serve as primary point of contact for internal and external stakeholder communications
- Support event planning and logistical coordination for city-related initiatives
- Utilize MS Office Suite (Word, Excel, Outlook) for administrative tasks
Qualifications
- Minimum 2 years of administrative support experience in a local government or municipal setting
- Proficiency in Microsoft Office Suite and office management software
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines effectively
- High level of discretion and professionalism when handling confidential information
- Associate's degree in Business Administration or related field preferred
- Valid Florida driver's license required for occasional off-site duties