Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in public service! The City of Tucson seeks organized, detail-oriented professionals to support daily operations in our fast-paced municipal environment. This is your opportunity to gain hands-on experience in office administration while contributing to meaningful community initiatives. Enjoy competitive benefits, professional development opportunities, and a supportive work culture in Arizona's vibrant desert city.
Responsibilities
- Manage calendars, scheduling, and correspondence for department leadership
- Process incoming/outgoing mail, documents, and confidential information
- Coordinate meeting logistics, including room bookings and materials preparation
- Maintain digital filing systems and databases with accuracy
- Assist with budget tracking, procurement requests, and expense reports
- Provide frontline support to visitors and phone inquiries
- Collaborate with cross-functional teams on special projects
Qualifications
- High school diploma or equivalent; college coursework preferred
- 1+ years of administrative support or office experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Proactive problem-solving and multitasking capabilities
- Valid Arizona driver's license (if required for department duties)