Job Description
We're urgently seeking a detail-oriented Local Administrative Assistant to join our dynamic team in Oakland, CA. This flexible-schedule role is perfect for professionals who thrive in fast-paced environments and want to make a tangible impact on our community operations. Enjoy hybrid work options and competitive benefits while supporting critical municipal functions.
Responsibilities
- Manage calendars, coordinate meetings, and maintain executive schedules with precision
- Process invoices, expense reports, and financial documentation with 100% accuracy
- Serve as primary point of contact for community stakeholders and local government partners
- Compose, edit, and distribute official communications and correspondence
- Coordinate logistics for community events and public outreach programs
- Maintain digital and physical filing systems with strict confidentiality protocols
- Leverage Microsoft Office Suite for data management and reporting tasks
Qualifications
- Minimum 3 years administrative support experience in municipal or nonprofit settings
- Proven proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Valid California driver's license with reliable transportation
- Associate's degree in Business Administration or related field preferred
- Experience with Salesforce or CRM systems a significant plus