Job Description
We're urgently seeking a highly organized Local Administrative Assistant to join our dynamic team in Virginia Beach! This role offers competitive pay, comprehensive benefits, and the opportunity to support impactful community initiatives. Similar flexible-schedule positions are also available in Ohio for candidates seeking work-life balance. Join our mission to streamline operations and deliver exceptional service to local clients.
As a key member of our administrative hub, you'll be instrumental in maintaining smooth daily operations while supporting diverse departments. We value proactive problem-solvers who thrive in collaborative environments and bring a passion for precision and efficiency.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications professionally, including phone, email, and visitor management
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Maintain accurate digital and physical filing systems with strict attention to detail
- Process invoices, expense reports, and purchase orders with financial precision
- Coordinate office operations, including supply inventory and equipment maintenance
- Support HR functions onboarding processes and employee records management
- Assist with event planning and community outreach coordination
Qualifications
- Associate's degree or equivalent administrative certification (preferred)
- Minimum 2 years of hands-on administrative support experience
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize in fast-paced environments
- Strong attention to detail with error-proof documentation abilities
- Discretion handling confidential information and sensitive data
- Flexibility to adapt to changing priorities and deadlines