Job Description
Join our dynamic team immediately as an Administrative Assistant in Philadelphia! We're seeking a highly organized professional to support our fast-paced operations. This urgent opening offers a competitive salary, comprehensive benefits, and the opportunity to grow with a leading corporate services firm. If you thrive in collaborative environments and excel at multitasking, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, including emails, calls, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality
- Assist with travel arrangements, expense reports, and procurement processes
- Support onboarding processes and new employee orientation
- Coordinate office logistics and vendor relationships
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in high-pressure situations
- Associate's degree or equivalent professional certification
- Experience with office management software (e.g., Salesforce, Asana)