Job Description
Are you an organized and detail-oriented professional looking for an immediate opportunity?
Apex Business Solutions is seeking a dedicated and proactive Office Assistant to join our thriving team in the heart of Philadelphia, PA. We are looking for a self-starter who can hit the ground running and contribute immediately to our daily operations. If you possess a professional demeanor and a passion for administrative excellence, we want to meet you.
As part of our growing organization, you will play a crucial role in ensuring our office runs smoothly and efficiently. We offer a collaborative work environment, competitive pay, and opportunities for professional growth.
Responsibilities
- Manage Front Desk Operations: Greet visitors, answer multi-line phones, and direct inquiries to the appropriate departments in a professional manner.
- Correspondence & Communication: Handle incoming and outgoing mail, draft emails, and manage internal memos with high accuracy.
- Administrative Support: Assist with data entry, filing, and maintaining organized digital and physical records.
- Scheduling & Coordination: Manage calendars, schedule meetings, and prepare meeting materials for senior staff.
- Office Management: Monitor office supplies, coordinate with vendors, and maintain a clean and organized workspace.
- Project Assistance: Support various departments with ad-hoc projects and special events as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or relevant business certificate is a plus.
- Experience: Previous experience as an Office Assistant, Receptionist, or Administrative Assistant (1-2 years preferred).
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Reliability: Must be punctual, dependable, and able to work full-time hours.