Job Description
We are seeking a dynamic and detail-oriented Office Assistant to join our rapidly expanding team in New York City. This is an Immediate Hire opportunity for a proactive professional who thrives in a fast-paced environment and is ready to contribute from day one.
As the face of our operations, you will play a pivotal role in maintaining our office's efficiency and ensuring a welcoming environment for clients and staff alike. We offer a competitive compensation package and a collaborative culture where your contributions are valued.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, manage incoming calls, and direct inquiries to the appropriate department.
- Administrative Support: Handle data entry, manage filing systems (digital and physical), and prepare correspondence and reports.
- Scheduling: Coordinate meeting rooms, manage calendars for executive staff, and handle travel arrangements.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to ensure smooth daily operations.
- Event Coordination: Assist in organizing company events, team-building activities, and client lunches.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.
- Experience: Previous experience as an Office Assistant, Receptionist, or in a similar administrative role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished phone etiquette.
- Organization: Strong attention to detail and the ability to multitask in a busy office setting.