Job Description
Join our dynamic team at Houston Business Solutions as an immediate-hire Office Assistant! We're seeking a proactive professional to support our fast-paced office environment. This is your chance to make an immediate impact while growing your administrative career in the heart of Houston's thriving business district.
Our ideal candidate thrives in collaborative settings, possesses exceptional organizational skills, and brings a positive, can-do attitude. Enjoy competitive benefits, flexible scheduling options, and a supportive work culture that values professional development.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility maintenance
- Coordinate calendars, schedule meetings, and handle travel arrangements for executive staff
- Prepare, edit, and distribute professional correspondence and confidential documents
- Support HR functions including onboarding new hires and maintaining personnel records
- Act as primary point of contact for vendors, clients, and visitors
- Maintain digital filing systems and ensure data accuracy across all platforms
- Assist with budget tracking and expense report processing
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to manage multiple priorities
- High school diploma or equivalent; associate's degree preferred
- Ability to lift 25 lbs and perform light office maintenance tasks
- Experience with scheduling software (e.g., Calendly) and HRIS systems
- Proven problem-solving skills with customer service focus