Job Description
Join our dynamic team as an Immediate Hire Office Assistant! We're seeking a proactive and detail-oriented professional to support our fast-paced operations. This full-time position offers competitive compensation, comprehensive benefits, and a collaborative work environment. Perfect for candidates ready to start immediately and contribute to our mission of excellence. Apply today to become an integral part of our Philadelphia-based organization!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for executive staff
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Prepare, edit, and distribute correspondence, reports, and confidential documents
- Support HR functions including onboarding paperwork and employee record maintenance
- Assist with basic bookkeeping tasks including expense reports and invoice processing
- Maintain organized filing systems (physical and digital) for critical business documents
Qualifications
- Minimum 1 year office administration experience or relevant internship
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service mindset
- High school diploma or equivalent; Associate's degree preferred
- Valid driver's license and reliable transportation