Job Description
Join our dynamic team as an Office Assistant and become the backbone of our busy Chicago office! We're seeking a highly organized professional to provide comprehensive administrative support with immediate availability. This role offers rapid onboarding and the opportunity to grow within our rapidly expanding company. If you thrive in fast-paced environments and excel at multitasking, this is your chance to make an immediate impact.
Responsibilities
- Manage office communications including phone calls, emails, and correspondence
- Coordinate calendars, schedule appointments, and arrange meetings
- Handle document processing, filing, and record maintenance
- Assist with onboarding new employees and orientation processes
- Perform data entry and maintain accurate digital records
- Support department heads with administrative tasks and special projects
- Manage office supplies inventory and procurement processes
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize effectively
- Professional demeanor and customer service focus
- Immediate availability to start within 1 week
- High school diploma required; associate's degree preferred