Job Description
Apex Operations Solutions is currently seeking a detail-oriented Local Office Assistant to join our team immediately. We are looking for a proactive individual who thrives in a fast-paced environment and is ready to contribute to our success from Day 1.
As part of our growing team, you will play a critical role in maintaining office efficiency and supporting our leadership with daily administrative tasks. This position offers a fantastic opportunity for career growth and stability in the heart of New York City.
Responsibilities
- Manage and prioritize incoming correspondence, including emails and phone inquiries, ensuring timely responses.
- Coordinate executive schedules, arrange meetings, and prepare necessary materials and agendas.
- Perform accurate data entry, file management, and document formatting.
- Assist with inventory control, office supply ordering, and facility maintenance coordination.
- Act as the first point of contact for visitors, providing a professional and welcoming experience.
- Support the finance team with basic billing and invoice processing.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to multitask and manage time effectively.
- Excellent verbal and written communication skills.
- Must be authorized to work in the United States.