Job Description
Join NorthStar Solutions Group as an Immediate Hire Administrative Assistant and become the backbone of our dynamic operations in Portland's vibrant tech district. We're seeking a highly organized professional to support our executive team with precision and proactivity. This is a rare opportunity to make an immediate impact in a fast-paced environment with potential for long-term growth. Enjoy competitive compensation, flexible scheduling, and a supportive team culture.
Responsibilities
- Manage complex calendars, coordinate high-level meetings, and arrange domestic/international travel
- Prepare confidential correspondence, reports, and presentations using advanced Microsoft Office Suite
- Oversee office operations including supply inventory, vendor relations, and facilities coordination
- Serve as primary point of contact for internal/external communications with executive stakeholders
- Coordinate departmental projects and events with cross-functional teams
- Implement and maintain efficient filing/document management systems
Qualifications
- Minimum 3 years administrative support experience in corporate or tech environment
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills with polished professionalism
- Discretion handling confidential information with impeccable integrity
- Proven experience managing executive calendars and complex travel arrangements
- Associates degree or equivalent professional certification required