Job Description
Join our dynamic team at Apex Global Solutions as an Executive Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our C-suite executives in our fast-paced Los Angeles headquarters. This is a rare opportunity to step into a critical role with rapid career growth potential.
Our ideal candidate thrives in high-pressure environments, anticipates executive needs before they arise, and excels at managing complex calendars and confidential information. You'll be the backbone of our executive operations, ensuring seamless daily operations while representing our company's commitment to excellence.
What We Offer:
- Competitive salary with performance bonuses
- Comprehensive benefits package (health, dental, vision)
- Professional development budget
- Hybrid work schedule (3 days in office, 2 remote)
- Immediate start date
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute confidential reports, presentations, and correspondence
- Act as primary liaison between executives and internal/external stakeholders
- Oversee administrative workflows, including expense reports and vendor communications
- Coordinate board meetings, offsites, and corporate events
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support special projects requiring cross-departmental coordination
Qualifications
- Minimum 3 years of executive administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication skills
- Ability to multitask and prioritize in fast-paced environments
- Bachelor's degree in Business Administration or related field preferred
- Experience with calendar management tools (Calendly, Doodle)