Job Description
Join our dynamic team immediately as an Administrative Assistant in Los Angeles! We're seeking a highly organized professional to support our fast-paced office environment. This full-time position offers competitive compensation, immediate start, and growth opportunities within our expanding organization. If you thrive in a deadline-driven setting and excel at multitasking, we want to hear from you today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentations
- Handle incoming communications including calls, emails, and mail with professionalism
- Oversee office inventory, procurement, and vendor relationship management
- Maintain digital filing systems and ensure document security protocols
- Coordinate team meetings and events, including logistics and minute-taking
- Support HR functions onboarding processes and employee records
- Assist with budget tracking and expense report processing
Qualifications
- Minimum 2 years administrative support experience in corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with attention to detail
- Discretion handling confidential information and sensitive matters
- Proven experience with calendar management and scheduling tools
- Associates degree or equivalent administrative certification preferred
- Ability to start within 1-2 weeks of offer