Job Description
Join our dynamic team at Baltimore Innovations Group as a Full-Time Administrative Assistant! We're seeking a highly organized professional to support our executive team with exceptional administrative services. Enjoy a flexible schedule while working in our modern downtown Baltimore office. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute professional correspondence, reports, and presentation materials
- Oversee office inventory management, supply procurement, and equipment maintenance
- Act as primary point of contact for internal and external communications
- Coordinate meetings and events, including preparation of agendas and minutes
- Maintain confidential records with strict attention to data security protocols
- Assist with onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Experience with calendar management and travel booking systems
- Flexibility to work occasional evenings or weekends as needed
- Proactive problem-solving approach and collaborative mindset