Job Description
Join our dynamic team as an Administrative Assistant in San Jose! We're seeking a detail-oriented professional to provide critical office support with immediate availability. This is a fantastic opportunity to showcase your organizational skills in a fast-paced corporate environment. Enjoy competitive compensation and the chance to make an immediate impact while supporting executive operations.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain digital and physical filing systems for critical company records
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support onboarding processes for new team members
- Assist with basic bookkeeping and expense report management
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Proactive problem-solving and adaptability in changing environments
- High school diploma or equivalent; associate degree preferred