Job Description
Join our dynamic team at NorthStar Solutions Group as an Immediate Hire Administrative Assistant in Portland! We're seeking a highly organized professional to support our fast-paced operations with exceptional administrative expertise. This is your opportunity to make an immediate impact while growing your career in a supportive environment. Enjoy competitive compensation, comprehensive benefits, and the chance to work with industry leaders.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential correspondence, reports, and meeting materials
- Coordinate office operations including supply inventory, vendor management, and facility maintenance
- Process expense reports, invoices, and financial documentation with precision
- Serve as primary point of contact for internal/external communications and inquiries
- Support data management through Salesforce and proprietary CRM systems
- Coordinate cross-functional projects and ensure timely deliverables
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage confidential information with discretion
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with CRM systems (Salesforce preferred)
- Ability to multitask effectively in a deadline-driven environment
- Proactive problem-solving and initiative-taking mindset