Job Description
Join our dynamic team at NorthStar Solutions Group as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our executive team with precision and excellence. This is a direct-hire opportunity offering competitive compensation, comprehensive benefits, and a collaborative work environment in downtown Portland. If you thrive in fast-paced settings and possess exceptional administrative skills, apply today to start your career with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute professional correspondence, reports, and presentations
- Handle confidential information with discretion and maintain accurate filing systems
- Coordinate office operations, including supply inventory and vendor management
- Support team meetings through minute-taking, agenda preparation, and follow-up tasks
- Act as primary point of contact for internal and external stakeholders
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines simultaneously
- Discretion and professionalism when handling sensitive information
- Associates degree in Business Administration or related field preferred