Job Description
Join Austin's leading professional services firm as our next full-time Receptionist! We're seeking a polished, tech-savvy professional to create exceptional first impressions at our downtown Austin headquarters. This role offers a unique flexible schedule (8am-5pm or 9am-6pm) and comprehensive benefits package including health insurance, 401k matching, and professional development stipends. You'll be the heartbeat of our 50-person office, managing high-traffic front desk operations while supporting executive teams with administrative excellence.
Responsibilities
- Manage multi-line phone system and triage 50+ daily calls with professionalism
- Coordinate complex meeting room bookings for 15+ departments using Microsoft Outlook
- Process incoming/outgoing mail, packages, and office supplies inventory
- Support HR initiatives onboarding new hires with badge creation and welcome kits
- Maintain visitor log and greet high-profile clients/executives
- Assist with event coordination for quarterly company meetings
- Execute daily office equipment maintenance (printers, coffee stations, etc.)
Qualifications
- 3+ years receptionist/front desk experience in professional services
- Expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional multitasking abilities in fast-paced environments
- Strong written/verbal communication skills
- Experience with visitor management systems (e.g., Envoy)
- Flexibility to cover extended hours during peak periods
- High school diploma or equivalent; Associate's preferred